Best Clinic UK - Aesthetics Awards 2024

Subject Access Request

Important Information About Your Records

Records we can provide
The Cadogan Clinic can provide copies of records created by the Clinic as part of your care and held on our clinical systems. This may include consultation notes, procedure notes, consent documentation, clinical correspondence, diagnostic information, and pre- and post-operative photographs taken by the Clinic.

Files supplied by you
Please retain your own copies of any documents, photographs, reports, correspondence or other files that you have supplied to the Clinic. These are not records created by the Cadogan Clinic and are not routinely reproduced as part of a medical records request.

Historic records
If your request relates to historic treatment, some records may no longer be available where the applicable retention period has expired. We will make reasonable efforts to locate and provide any records that remain available within our systems.

Fees
Kindly note that there may be instances where we might charge a fee for copies of records - especially where the requests are excessive or incur significant administrative costs.

How to make a request
Complete and submit the form below or you may download and print a copy, complete it and then email or fax it as directed on the form.

REQUEST FOR ACCESS TO RECORD OF A PRIVATE BODY

REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016

Article 15

The Data Subject shall have the right to obtain from the Controller, confirmation as to whether or not Personal Data concerning him or her are being processed, and, where that is the case, access to the Personal Data.

Subject Access Request Form

Please complete this form to request access to your medical records or to make another request relating to your personal data.

Data Controller: Cadogan Clinic, 120 Sloane Street, London SW1X 9BW

Data Protection Officer: dpo@cadoganclinic.com

1. Your Details

If you were registered with the Clinic under a different name, please provide it below.

If you lived at a different address when you attended the Clinic, please provide it below.

If you used a different email address when you attended the Clinic, please provide it below.

2. Identification

Please provide either your passport number or driving licence number.

3. Requesting Records on Behalf of Someone Else

Are you making this request on behalf of another person?

If yes, please provide your details:

Please provide evidence that you are authorised to act on the patient's behalf.

4. Action Required - Tick All That Apply

Please note: The right to request deletion is subject to applicable legal and regulatory retention requirements. We are generally required to retain adult medical records for 8 years after the conclusion of treatment. Children's records are generally retained until the patient's 25th birthday, or 26th birthday if they were aged 17 when treatment ended, or for 8 years after death.

5. Details of Your Care

Please provide the name of the consultant or surgeon whose records you are requesting. If your request relates to more than one clinician, please include all relevant names.

Please specify the procedure, treatment or consultation your request relates to.

Please provide the date(s), or approximate date(s), of the treatment, procedure or consultation your request relates to.

6. Records Requested

If you are requesting a copy of your records, please select all that apply:

Clinical photographs: We can only provide pre-operative and/or post-operative photographs taken by the Cadogan Clinic and retained within your medical record.

Please specify the records or information you are requesting.

7. Declaration

Your confirmation above acts as your electronic signature for this request.




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UK Clinic of the Year

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Aesthetic Awards

Best Clinic, London

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Best Clinic, London

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2023

Aesthetic Awards

Highly Commended

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2021

Aesthetic Awards

Highly Commended

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2021

MyFaceMyBody

Best Plastic Surgery Clinic, UK

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2020

MyFaceMyBody Awards

Best Plastic Surgery Clinic, UK

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2019

MyFaceMyBody Awards

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